Executive Personal Assistant & Secretary (Jakarta Raya)

Join Pengiklan Anonim, a leading professional organization in Jakarta Raya, as our Executive Personal Assistant & Secretary. This is an exceptional opportunity for a highly organized, detail-oriented professional to provide top-tier administrative support to our senior executives. Based in Jakarta Raya, you'll be the backbone of our operations, ensuring everything runs smoothly from day one.

As our Executive Personal Assistant & Secretary, you'll handle a wide range of responsibilities, from managing schedules and coordinating meetings to drafting and distributing correspondence. You'll be using tools like Microsoft Office Suite, Google Workspace, and specialized software like Calendly and Trello to keep our team connected and efficient. With 3-5 years of experience in a similar role, you'll bring a wealth of knowledge to our team.

This role is perfect for someone who thrives in a fast-paced environment and is passionate about delivering exceptional service. Join us and be part of a dynamic team that values innovation, collaboration, and excellence.

📋 Tanggung Jawab Pekerjaan

• Manage the schedules of senior executives, ensuring all appointments and meetings are efficiently organized and communicated.
• Coordinate and attend meetings, taking accurate minutes and distributing them promptly.
• Draft, edit, and distribute correspondence, including emails, memos, and reports, ensuring clarity and professionalism.
• Handle travel arrangements, including booking flights, hotels, and transportation, and manage travel documentation.
• Assist with the preparation and organization of executive presentations and materials.
• Manage administrative tasks such as filing, data entry, and office supplies.
• Provide high-level support to senior executives, including research and information retrieval.
• Maintain the office environment, ensuring it is clean, organized, and conducive to productivity.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Office Administration, or a related field.
• 3-5 years of experience in a similar administrative or executive assistant role.
• Proficient in Microsoft Office Suite and Google Workspace.
• Experience with scheduling and calendar management software such as Calendly or similar.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Fluency in both written and spoken Indonesian and English is a plus.

🛠️ Keahlian

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